Manage Projects - The Project Portal 

What is a Project Portal?

The Project Portal is displayed when you first launch present4D VR-Suite. From this screen, you can create, download, launch, and share your projects.

The Project Portal represents the set of projects associated with a particular VR-Suite license. It can also be accessed by the Project Portal Menu Manage Project Portals. Additional Project Portal can be purchased for your License so you can share projects with specific users.

The VR-Suite Project Portal is a powerful tool to share projects with clients or with others in your organization. If you give someone access to your Project Portal, they can view all the presentations that are displayed. To share only certain presentations with each client, set up individual Project Portals for them. Related link: Manage Project Portals.

Manage Projects 

Manage your Projects in the Project Portal. This screen will be shown after launching VR-Suite.

Not on cloud server This icon shows that the presentation is only on your device. It is not available on the cloud server.
Update available If there is an update available for a Project, you will be prompted to download it when you start the Project.
Start the Project Opens the selected presentation.
Delete from Cloud The project is deleted from the cloud - be careful. Related Link: Delete a Project from the Cloud
Duplicate the Project Make a copy of this Project to work with a variant or to rename it.
Delete from Device The Project is deleted from this device but the version on the cloud server is not deleted. Related Link: Delete a Project from the Cloud
More Options Click to access the options duplicate and delete.
Download Download this Project from the cloud server.
Enter Portal Key Enter your own Portal Key in format xxx-xxx to see your own Project Portal. If you change to a different Project Portal, you then have access to the projects associated with that Portal.
Manage Portals This Button is only visible if you have entered your License Key. Read hot to Manage Project Portals
Page Navigation Each page of a Project Portal can contain a maximum of 9 projects. Use these arrows to navigate to additional pages.
Create a new Project Use this button to create a new project.
Enter your License Key Enter your 32-digit License Key here. Using a licensed version of VR-Suite allows you to create your own presentations, import media files without branding and copy presentations to the cloud or via cable to other devices.
Reload settings If you upload a new Project the new settings will not be downloaded automatically in case you previously made individual changes on your device. The project settings will only download if you enter a different Portal Key or press this reload button.

Open a Project 

Find this button at Manage Projects.

All Projects which you create on your computer are available to be opened from the Project Portal. Projects that are shared with you will appear in the Portal, but they must be downloaded before you can open them. Once a project is downloaded the Cloud Symbol is removed and the Play Button becomes available.

Duplicate a Project 

Find this button at Manage Projects.

If the Project is downloaded you can make a copy of the Project to have a backup or if you want to edit a copy without changing the original Project. Just click on the Gear Symbol and select the Duplicate Icon.

Delete a Project from Device 

Find this button at Manage Projects.

In the Project Portal Menu click on the Gear Symbol and and choose the Trash Bin to delete the Project from the device.

Delete a Project from the Cloud 

Find this button at Manage Projects.

In the Project Portal Menu click on the Gear Symbol and and choose the Cloud Trash Bin to delete the Project from the Cloud.

Create a new Project 

Find this button at Manage Projects.

Press + create in Project Portal
Enter a name for this presentation. If using non-VR mode, you can type the name on your keyboard.

The first step to create a VR-Suite Project is to select some 360° media files as basis of your presentation. This chapter explains how to add Locations and more step by step: :ref:add-360-Locations.”

Enter a Portal Key 

Find this button at Manage Projects.

Enter your own Portal Key in format xxx-xxx to see your own Project Portal. If you change to a different Project Portal, you then have access to the projects associated with that Portal.

If you can not see the Project Portal or the Enter Portal Key button read the following note:

Note

Autostart a Presentation: It is possible to skip the Project Portal and autostart a specific presentation. For example, you may wish to do this in a trade show booth where you want users to be restriced to only view a single presentation. Related link: Autostart this presentation: Automatic Project Start
Presentation Save Mode: If you cannot see all of the above options, your presentation may be in Presentation Safe Mode. Related link: Presentation Safe Mode To change Safe Mode, start the presentation, go into Editor Mode, and open the Settings in the iMenu. Scroll down the list of settings to find Presentation Safe Mode.
Restriction: If you can not start the Editor Mode to change this settings, because you dont have the Editor Password, the only way is delete all Data related to the Project with these settings. The easiest way is to reinstall the VR-Suite.

Manage Project Portals 

Find this button at Manage Projects.

To open a Project Portal click on Portal Key and enter the desired Portal Key xxx-xxx.

The button Switch Project Portal is only shown if your device is registered with your License Key.

To go back to the VR-Suite default Project Portal, where you can access example and reference projects, enter dem-o as the Portal Key.

Portal Key - A unique, six-digit alphabetical code that is assigned with your program License Key. Entering a different Portal Key lets you access different sets of VR-Suite Projects.
Name - The name of the Project Portal in this list.
Show hidden Project Portals - Show or hide Project Portals which have been set to hidden to have a better overview in this list. Related to icon 6, the Eye symbol.
Right Arrow - Switch to this Project Portal to see all projects associated with this Portal Key.
Pencil - Change name of the Project Portal in this list.
Eye Symbol - Hide the Project Portal in this list to concentrate on where you are currently working. The Project Portals are still visible if entering the Portal Key on other devices!
Down Arrow - Switch to the next page
New Project Portal` - Add a new Project Portal and get a corresponding Portal Key. (With a normal License you have to pay for every additional Project Portals). An internet connection is required to add new project portals.

Project Portal on Smartphones 

On Smartphones you can choose the viewing mode.

Cardboard Mode - use a cardboard headset for your smartphone to experience a project in VR.
Gyro Mode - Hold the device in your hand like looking through a window. Turn yourself to rotate 360° and view the full environment. Bring buttons to the center of your view to interact.
Touch Mode - Drag and drop with your fingers.

Notes Regarding Touch mode - BETA

The touch mode is currently a beta feature and will be improved in future versions of VR-Suite. On smartphones, not all buttons are easy to click so this feature is more effective on tablets. In Edit mode the icons will move if you drive with your fingers above them. Conference Mode - To open the conference menu, drive the 360° Location downward until the i symbol is visible near the middle of the screen. This displays the Conference Menu.

Offline Usage 

All projects downloaded from the server can then be launched without an internet connection. This also applies to projects downloaded to another Project Portal.

Preview Image for Project Portal 

Each project has a preview image that is displayed in the Project Portal. An initial preview image is generated automatically by the program, but you may replace it with an image of your choosing.

To replace the project preview image for projects accessed online via the cloud server:

Create a .jpg with 1280 x 640 pixels named exactly preview.jpg
The lower 90 round pixel will not be visible. Depending on the device, some pixels can be truncated in the border areas.
Copy it into your Project Portal folder xxx-xxx/data_mypresentation. In this example xxx-xxx is your Portal Key and “mypresentation” is the exact name of this project.
Upload the presentation using the button in the iMenu (The whole presentation will be uploaded)
Restart VR-Suite.

To replace the project preview image for projects accessed locally from your computer:

Create a .jpg with 1280 x 640 pixels
The lower 90 round pixel will not be visible. Depending on the device, some pixels can be truncated in the border areas.
Rename the picture exactly like the presentation and add an underbar as prefix: _mypresentation.jpg
Copy the picture into the folder: xxx-xxx/ImageCache
Restart VR-Suite.

Screen Mode: Fullscreen or Windowed 

The VR-Suite can either be opened windowed or fullscreen.

To toggle these modes press Alt + Enter.

To change the setting permanently follow these instructions:

Hold down the control key Ctrl and double click the desktop icon to launch VR-Suite.
Continue to double click the mouse button until the dialog box (shown above) appears.
Menu “VR-Suite Configuration“ is displayed. If not repeat step 1. until it works.
Check the Windowed option box if you wish to always start in a normal window

Uncheck the Windowed option box if you wish to always start in fullscreen mode
Close the configuration window
Close the VR-Suite
Restart VR-Suite for the change to take effect.

Troubleshooting in Project Portal 

I can not see the Project Portal: If present4D launches a project directly and skips the Project Portal, you have to deactivate Automatic Project Start.
I can not see all icons in the Project Portal: To make all icons in the Project Portal visible you have to disable the Presentation Safe Mode
After downloading and installation the validation does not end: Please ensure that you have a stable internet connection until this process has finished.

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